If you suffer from boardroom boredom, fear not. Meeting rooms of the future will exist only in cyberspace.
As early as 2014, more than half of meeting rooms will be 100% digital, according to a recent survey.
Visualisation firm Barco, in collaboration with InAVate and PFM magazine, surveyed more than 300 senior business managers in Europe, the Middle East and Africa and found that 59% believe the meeting room of the future will be fully digital by next year, with 94% believing this will be the case by 2020.
During the month of June, InAVate, PFM and Barco launched an online survey in which respondents shared their vision on the meeting room of the future and the importance of collaboration and knowledge sharing in those meeting spaces.
The survey provided important insights into how organisations are dealing with today’s changing work environment and culture and how this affects the technology needs for meeting rooms.
When asked how often they and their colleagues work remotely, 91% of the survey respondents said they work remotely on a regular basis, with 27% working remotely almost daily.
Furthermore, when attending a meeting, 82% bring their own device (the majority of these are laptops, but other mobile devices are on the rise).
While meetings are still largely presentation-driven – 92% of the respondents cite support for presentation software, such as Microsoft PowerPoint, as the main priority – there is a growing demand to provide support for additional digital media.
Fifty-nine per cent of businesses are now using photos and video to deliver better meeting performance, as digital media drive the push to improve the effectiveness of corporate meetings.
Investing in meeting room equipment
When organising or attending a meeting, the survey respondents are most frustrated by long setup times and technical issues.
With this in mind, the main objectives for investing in new AV equipment are to improve meeting dynamics (47%); reduce meeting setup times (41%); and improve the reliability of technology (40%).
When investing in meeting spaces, the three most important technology priorities are presentation tools; remote conferencing technology; and audio reproduction systems.